Janine Domina, 2014 – Present
The Town Clerk is the chief election official. The Clerk supervises voter registration and absentee balloting, oversees polling places, election officers, and the general conduct of all elections. The Clerk directs the preparation of ballots, polling places, voting equipment, voting lists, administers campaign finance laws, certifies nomination papers and initiative petitions, and serves on the Board of Registrars. The Clerk conducts the annual town census and prepares the street list of residents.
The Town Clerk is the keeper of the town seal. The Town Clerk attests by signature and seal to bonds, borrowing, contracts, bylaws, resolutions and any other documents requiring town certification. The Clerk records and certifies all official actions of the Town, including town meeting legislation, appropriations, Planning and Zoning Board of Appeals Decisions. The Clerk provides certified copies of vital records (births, marriages and death) and conducts genealogical research for members of the public, and is responsible for maintenance, disposition, and preservation of municipal archival records and materials.
The Town Clerk is the official keeper of town records. The Clerk administers the oath of office to all elected and appointed members of local committees and boards and ensures that all elected and appointed officials are informed of the State Open Meeting and Conflict of Interest Laws. The Town Clerk posts meetings of all governmental bodies. All town boards must post their scheduled meetings at least 48 hours prior to the meeting with the Town Clerk’s Office. For the purpose of convenience the Town Clerk Office maintains a meeting list on the web. However, the Official posting board is located in the Town Hall. The Clerk maintains records of adopted regulations, bylaws, oaths of office, resignations and appointments, petitions, publications, budgets, meeting minutes, and financial statements. The Town Clerk submits bylaws and zoning ordinances to the Attorney General for approval. The office issues state licenses and permits, including marriage, dog, and fishing, hunting and trapping. The office also issues Raffle and Bazaar Permits.
The Town Clerk’s Office responds to inquiries from the public, serves as the central information point for the Town, and is responsible for conducting the Annual Census. The Town Clerk is an elected position with a three-year term.
Special Town Meeting Minutes 1-20-2015
Census Memo 1-30-2015
Attorney General’s Approval of “The Preservation of Historically Significant Buildings” By-Law 1-22-2016
Special Town Meeting Minutes – 1-26-2016
Special Town Meeting Minutes – 1-16-2018
Massachusetts General Laws, Chapter 55, Section 26 requires local election officials to post campaign finance reports on their municipal website if the report discloses activity (receipts, expenditures or liabilities) of $1,000 or more during a reporting period. Also, OCPF strongly recommends posting all campaign finance reports to the city/town’s website, even when they do not meet the $1,000.00 threshold.
Phone: (413) 527-8392
Office Staff (Lucille Dalton – Assistant Town Clerk)
210 College Highway, Suite #2
Southampton, MA 01073