Town Clerk—Luci Dalton
General Responsibilities and Duties
The Town Clerk is the chief election official. The Clerk supervises voter registration and absentee balloting, oversees polling places, election officers, and the general conduct of all elections. The Clerk directs the preparation of ballots, polling places, voting equipment, voting lists, administers campaign finance laws, certifies nomination papers and initiative petitions, and serves on the Board of Registrars. The Clerk conducts the annual town census and prepares the street list of residents.
The Town Clerk is the keeper of the town seal. The Town Clerk attests by signature and seal to bonds, borrowing, contracts, bylaws, resolutions and any other documents requiring town certification. The Clerk records and certifies all official actions of the Town, including town meeting legislation, appropriations, Planning and Zoning Board of Appeals Decisions. The Clerk provides certified copies of vital records (births, marriages and death) and conducts genealogical research for members of the public, and is responsible for maintenance, disposition, and preservation of municipal archival records and materials.
The Town Clerk is the official keeper of town records. The Clerk administers the oath of office to all elected and appointed members of local committees and boards and ensures that all elected and appointed officials are informed of the State Open Meeting and Conflict of Interest Laws. The Town Clerk posts meetings of all governmental bodies. All town boards must post their scheduled meetings at least 48 hours prior to the meeting with the Town Clerk’s Office. For the purpose of convenience the Town Clerk Office maintains a meeting list on the web. However, the Official posting board is located in the Town Hall. The Clerk maintains records of adopted regulations, bylaws, oaths of office, resignations and appointments, petitions, publications, budgets, meeting minutes, and financial statements. The Town Clerk submits bylaws and zoning ordinances to the Attorney General for approval. The office issues state licenses and permits, including marriage, dog, and fishing, hunting and trapping. The office also issues Raffle and Bazaar Permits.
The Town Clerk’s Office responds to inquiries from the public, serves as the central information point for the Town, and is responsible for conducting the Annual Census. The Town Clerk is an elected position with a three-year term.
Luci Dalton is a Justice of the Peace and is available for ceremonies.
- Public Records Access Guidelines 2017
- Census Memo 1-30-2015
- Attorney General’s Approval of “The Preservation of Historically Significant Buildings” By-Law 1-22-2016
- Attorney General Approval of Zoning and General By-laws from June 13, 2021 Annual Town Meeting
Job Opening
Annual and Special Town Meetings and Elections
- Annual Town Meeting Minutes – June 7, 2022
- Annual Town Election Minutes – May 17, 2022
- Specimen Ballot for Southampton Annual Town Election – May 17, 2022
- Caucus Minutes 4-5-2022
- Open Southampton Local Elected Positions – 2022
- Special Town Meeting Minutes, December 14, 2021
- Annual Town Election and Special Election Minutes – June 22, 2021
- Specimen Ballot for Southampton Annual Town Election – June 22, 2021
- Specimen Ballot for Southampton Special Local Town Election – June 22. 2021
- Annual Town Meeting Minutes Raindate 6-13-2021
- Attorney General Decision & Comments Wetlands Protection By-law 01-19-2021
- Updated General By-laws 5-3-2021
- Presidential Election Minutes, 11-03-2020
- Special Town Meeting Minutes 10-17-2020
- Special Town Meeting Warrant, October 17, 2020
- Annual Town Meeting Minutes 8-15-2020
- Special State Election Minutes 5-19-2020
- Presidential Election Minutes 3-3-2020
- Special Town Meeting Minutes – 2-11-2020
- Updated General By-Laws – 5-22-2020
- Special Town Meeting Warrant – 10-22-2019
- Special Town Meeting Minutes – 10-22-2019
- Special Town Meeting Warrant with Motion and Attachments – 2-5-2019
- Special Town Meeting Minutes – 2-5-2019
- Attorney General’s Approval of “Updated General By-Laws and Zoning By-Laws”
- Updated Zoning By-Laws 3-20-2019
- Southampton General B-Laws Updated 5-31-2019
- Caucus Minutes 4-9-2019
- Attorney General Approval of Articles 6 and 31 from May 7, 2019 Annual Town Meeting
- Annual Town Meeting Warrant 5/7/2019
- Annual Town Meeting Minutes 5-7-2019
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Amendments to Annual Town Meeting 5/7/2019
- 68 Pomeroy Meadow Rd Amendment to Annual Town Meeting 5/7/2019
- Water Enterprise Amendment to Annual Town Meeting 5/7/2019
- Operating Police Budget Amendment to Annual Town Meeting 5/7/2019
- Norris School Operating Budge Amendment to Annual Town Meeting 5/7/2019
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- Special Town Meeting Warrant with Motions and Summaries – 10-22-2019
- Special Town Meeting Minutes – 10-22-2019
- Attorney General’s Approval of Articles 6 & 7 from the October 22, 2019 Special Town Meeting
- State Primary & Annual Town Election Minutes 9-01-2020
- Annual Town Election Minutes 5-21-2019
- Special Town Election Minutes 6/18/2019
- Warrant – Annual Town Election 5/15/2019
- Special Town Meeting Warrant 1/16/2018
- Special Town Meeting Minutes 1/16/2018
- Annual Town Meeting Warrant 5/1/2018
- Annual Town Meeting Minutes 5/1/2018
- Special Town Meeting Warrant 7/26/2018
- Special Town Meeting Minutes 1/26/2016
- Special Town Meeting Minutes 1-20-2015
Campaign Finance Reports
Massachusetts General Laws, Chapter 55, Section 26 requires local election officials to post campaign finance reports on their municipal website if the report discloses activity (receipts, expenditures or liabilities) of $1,000 or more during a reporting period. Also, OCPF strongly recommends posting all campaign finance reports to the city/town’s website, even when they do not meet the $1,000.00 threshold.
- Carrasquillo Campaign Finance Report CPF D104 2021
- Floyd Campaign Finance Report CPF D104 2021
- Piper Campaign Finance Report DPF M102 End of Year 2021
- Dalton CFR 2021
- Gaudet CFR 2021
- Lumbra CFR 2021
- Mawdsley CFR 2021
- Piper CFR 2021
- Simmons CFR 2021
- Tishman CFR 2021
- Roland Pre-9-4-18 Report
- Roland – 30 Day After Election Report
- Fowles Amended Finance Report – 7-17-2019
Fees
Contacting the Town Clerk
Office Hours: Monday-Thursday 8:30am-4pm
8:30am-6:00pm alternating Tuesdays (see MyTownGovernment.org for schedule)
Email: townclerk@townofsouthampton.org
Phone: (413) 527-8392
Mailing Address:
Town Clerk
210 College Highway, Suite #2
Southampton, MA 01073