General Responsibilities and Duties

The Town Clerk is the chief election official. The Clerk supervises voter registration and absentee balloting, oversees polling places, election officers, and the general conduct of all elections. The Clerk directs the preparation of ballots, polling places, voting equipment, voting lists, administers campaign finance laws, certifies nomination papers and initiative petitions, and serves on the Board of Registrars. The Clerk conducts the annual town census and prepares the street list of residents.

The Town Clerk is the keeper of the town seal. The Town Clerk attests by signature and seal to bonds, borrowing, contracts, bylaws, resolutions and any other documents requiring town certification. The Clerk records and certifies all official actions of the Town, including town meeting legislation, appropriations, Planning and Zoning Board of Appeals Decisions. The Clerk provides certified copies of vital records (births, marriages and death) and conducts genealogical research for members of the public, and is responsible for maintenance, disposition, and preservation of municipal archival records and materials.

The Town Clerk is the official keeper of town records. The Clerk administers the oath of office to all elected and appointed members of local committees and boards and ensures that all elected and appointed officials are informed of the State Open Meeting and Conflict of Interest Laws. The Town Clerk posts meetings of all governmental bodies. All town boards must post their scheduled meetings at least 48 hours prior to the meeting with the Town Clerk’s Office. For the purpose of convenience the Town Clerk Office maintains a meeting list on the web. However, the Official posting board is located in the Town Hall. The Clerk maintains records of adopted regulations, bylaws, oaths of office, resignations and appointments, petitions, publications, budgets, meeting minutes, and financial statements. The Town Clerk submits bylaws and zoning ordinances to the Attorney General for approval. The office issues state licenses and permits, including marriage, dog, and fishing, hunting and trapping. The office also issues Raffle and Bazaar Permits.

The Town Clerk’s Office responds to inquiries from the public, serves as the central information point for the Town, and is responsible for conducting the Annual Census. The Town Clerk is an elected position with a three-year term.

Luci Dalton is a Justice of the Peace and is available for ceremonies.

Public Records Access Guidelines 2017
Census Memo 1-30-2015
Attorney General’s Approval of “The Preservation of Historically Significant Buildings” By-Law 1-22-2016 

Annual and Special Town Meetings and Elections
Special State Election Minutes 5-19-2020
Presidential Election Minutes 3-3-2020
Special Town Meeting Minutes – 2-11-2020
Updated General B-Laws – 2-3-2020
Special Town Meeting Warrant – 10-22-2019
Special Town Meeting Minutes – 10-22-2019
Special Town Meeting Warrant with Motion and Attachments – 2-5-2019
Special Town Meeting Minutes – 2-5-2019
Attorney General’s Approval of “Updated General By-Laws and Zoning By-Laws”
Updated General By-Laws 3-20-2019
Updated Zoning By-Laws 3-20-2019
Southampton General B-Laws Updated 5-31-2019
Caucus Minutes 4-9-2019
Attorney General Approval of Articles 6 and 31 from May 7, 2019 Annual Town Meeting
Annual Town Meeting Warrant 5/7/2019
Annual Town Meeting Minutes 5-7-2019

Amendments to Annual Town Meeting 5/7/2019
68 Pomeroy Meadow Rd Amendment to Annual Town Meeting 5/7/2019
Water Enterprise Amendment to Annual Town Meeting 5/7/2019
Operating Police Budget Amendment to Annual Town Meeting 5/7/2019
Norris School Operating Budge Amendment to Annual Town Meeting 5/7/2019

Special Town Meeting Warrant with Motions and Summaries – 10-22-2019
Special Town Meeting Minutes – 10-22-2019
Attorney General’s Approval of  Articles 6 & 7 from the October 22, 2019 Special Town Meeting

Annual Town Election Minutes 5-21-2019
Special Town Election Minutes 6/18/2019
Warrant – Annual Town Election 5/15/2019
Special Town Meeting Warrant 1/16/2018
Special Town Meeting Minutes 1/16/2018
Annual Town Meeting Warrant 5/1/2018
Annual Town Meeting Minutes 5/1/2018
Special Town Meeting Warrant 7/26/2018
Special Town Meeting Minutes 1/26/2016
Special Town Meeting Minutes 1-20-2015

Campaign Finance Reports

Massachusetts General Laws, Chapter 55, Section 26 requires local election officials to post campaign finance reports on their municipal website if the report discloses activity (receipts, expenditures or liabilities) of $1,000 or more during a reporting period.  Also, OCPF strongly recommends posting all campaign finance reports to the city/town’s website, even when they do not meet the $1,000.00 threshold.

Roland Pre-9-4-18 Report
Roland – 30 Day After Election Report 

Fowles Amended Finance Report – 7-17-2019

Fees

Town Clerk Fee Schedule 2019

Contacting the Town Clerk

Office Hours: Monday-Thursday 8:30am-4pm
8:30am-6:00pm alternating Tuesdays (see MyTownGovernment.org for schedule)
Email: townclerk@townofsouthampton.org

Phone:  (413) 527-8392
Office Staff

Mailing Address:
Town Clerk
210 College Highway, Suite #2
Southampton, MA 01073